Every Invoice Understood Categorised Ready To Post
Built with your practice in mind
What EazyCapture does for you?
Prepayment Detection
Automatically identifies prepayments for all business types. Example: Software subscriptions, annual insurance, or rent paid in advance.
Asset Classification
Accurately categorises assets by business type. For IT consultants, laptops are tangible assets while purchased licenses are intangible, ensuring correct classification.
Multi-Invoice Capture
Supports multiple invoices in a single photo. Example: Place 5 invoices on your desk, capture them in one click, and Eazycapture processes each one individually.
Multi-Page PDF Handling
Processes each invoice in a multipage PDF file. Example: A PDF containing all your invoices will be separated and processed line-by-line.
Support for Multi-Page Invoices
Recognises that a single invoice can span multiple pages. Example: A 4-page invoice is treated as one complete invoice, no matter how it’s received.
Line-Item Splitting
Automatically understands the line items and groups them by Account Name and the applicable VAT Rate, so you don't have to.
Handwritten Text Recognition
Detects handwritten notes on invoices. Example: Recognises “Paid” or “DLA” notes to help with reconciliation in your bookkeeping software.
Smart Query Management
Auto-generates queries for unknown transactions. If “Travel” is missing in Xero & an eatery invoice appears, Eazycapture prompts to create the category.
VAT and MTD Compliance
Fully compliant with HMRC’s MTD framework, ensuring digital record-keeping, accurate VAT categorisation, and compatible exports.
Multi-Currency Support
Detects handwritten notes on invoices. Example: Recognises “Paid” or “DLA” notes to help with reconciliation in your bookkeeping software.
Multilingual Support
Upload an invoice in French, Arabic or Spanish – EazyCapture captures the details, translates fields where needed, and posts them correctly into your accounting system without extra effort.
Invoice Capture That Adapts
Drag and drop any invoice, receipt, or statement and EazyCapture instantly reads suppliers, dates, totals, VAT, and line items—building a clean draft entry in seconds.
How EazyCapture Works?
Capture
Upload a PDF, forward an email, or snap a photo (even of multiple invoices at once). Everything goes straight to your EazyCapture inbox.
Categorise
Key details like supplier, date, amount, VAT, and line-items are extracted in minutes, with smart checks to avoid duplicates.
Publish
Send entries directly to Xero, QuickBooks, Sage, or FreeAgent (coming soon), with the original document neatly attached.
Why Firms Trust EazyCapture?
| Feature | EazyCapture | Other Tools |
|---|---|---|
| Born from real practice challenges, shaped by research, and polished through hands-on testing. | Yes | No |
| Understands your business – learns your chart of accounts. | Yes | No |
| VAT-smart from the start – automatically detects UK VAT (0%, exempt, EU VAT, 20%) at capture. | Yes | Partial |
| Smart CIS – deductions and account names auto-assigned. | Yes | No |
| Everything in one place – clear dashboard, smart categories, and the original document always attached. | Yes | No |
| Safe & sound – 7-year secure archive. | Yes | Partial |
| Connects where you work – integrates with Xero & QuickBooks (Sage and FreeAgent coming soon). | Yes | Yes |
| Simple uploads - bulk upload, send an email or drag & drop in seconds. | Yes | No |
| Works your way – minimal learning curve, maximum impact. | Yes | Partial |
Simple. Transparent. Pricing That Works.
Eazy Start
GBP, Excludes Tax, Monthly subscription, billed monthly
Minimum Clients: 10
Example (50 clients):
Total: £348.00 per month
Incl. VAT: £417.60
Eazy Scale
GBP, Excludes Tax, Monthly subscription, billed monthly
Minimum Clients: 10
Example (50 clients):
Total: £599.50 per month
Incl. VAT: £719.40
More Than 500 Clients?
Explore Our Custom Enterprise Plan
| Features | Eazy Start | Eazy Scale |
|---|---|---|
| Transition Support from Existing Stack | ✔ | ✔ |
| Team Support to Ask Technical Queries | ✔ | ✔ |
| Mobile Application | ✔ | ✔ |
| Capture Purchases & Sales Invoices | ✔ | ✔ |
| Capture Multiple Invoices in a Single Photo | ✔ | ✔ |
| Capture Multi-Page PDF of Invoices | – | Up to 100 pages PDF |
| Multi-Currency Invoice Conversion | – | ✔ |
| Asset Categorisation | ✔ | ✔ |
| Detect Prepayments | ✔ | ✔ |
| Multilingual Support | ✔ | ✔ |
| Line Item Extraction | – | ✔ |
| Correct VAT Rate Extraction | ✔ | ✔ |
| Smart Query Management | ✔ | ✔ |
Wisdom Behind EazyCapture
Ali Jaw
(FMAAT, FCCA)
Associate Director, Severn Accounting
Worcester, United Kingdom
Raja Suriyar
Director, TaxAssist Accountants
Colliers Wood, London, United Kingdom
Karthik Vasanthakumar
(ACMA, MBA)
Director, TaxAssist Caterham
Caterham, London, United Kingdom
Edwin Samu
(FCCA, FMAAT, MSc)
Director, Edmil Accountants
Didcot, United Kingdom
Connect. Share. Grow with EazyCapture.
Eazy Masterclass Moments
Enjoy bite-sized talks and inspiring reads from experts around the world—packed with tips to spark fresh ideas and tackle your everyday business challenges.
Eazy Community Corner
A friendly space where EazyCapture users meet, share stories, swap solutions, and cheer each other on. Grow together and make the most of your EazyCapture journey.
Eazy Learn & Level Up
Our product pros are here to help you unlock all the powerful little features of EazyCapture, so you get the very best out of it—step by step.
Eazy Business Boost
Connect with like-minded businesses and join events where networking feels natural. Find support, fresh perspectives, and maybe even your next big idea!
Try Our 30-Day Free Trial of EazyCapture
From EazyCapture to the next innovations, we’re building the digital future of accounting for you. Get ready for more customised tools designed by us to scale your business.
Connect EazyCapture with your accounting software
Integrates seamlessly with your existing bookkeeping platforms such as Xero, Sage, QuickBooks, and FreeAgent.
